The Ambassador of Italy in Prague;

HAVING REGARD TO Presidential Decree (D.P.R.) no. 18 of January 5, 1967, concerning the Organization of the Foreign Affairs Administration, as subsequently amended and supplemented, with specific reference to Legislative Decree (D.Lgs.) no. 103 of April 7, 2000, which replaced Title VI of Presidential Decree no. 18/67 concerning contract employees at offices abroad;

HAVING REGARD TO Ministerial Decree (D.M.) no. 032/655 of March 16, 2001, registered by the Court of Auditors on April 27, 2001 (Reg. 4; Fg. 296), sets forth the “requirements and procedures for the recruitment of contract employees at diplomatic Missions, consular Offices abroad, and Italian Cultural Institutes”;

HAVING REGARD TO the ministerial authorization conveyed via MAECI message 0002466-A dated March 31, 2026, and the grounds contained therein;

HEREBY ANNOUNCES

A selection procedure is open for the recruitment of one (1) contract employee to be assigned to the services of Administrative Assistant.

1.  GENERAL REQUIREMENTS FOR ADMISSION

Candidates who meet the following requirements may participate in the selection process:

• Must have attained 18 years of age as of the date of this notice;
• Must be physically fit for the specific employment;
• Must possess at least a lower secondary school diploma (middle school) or equivalent; 4) Must have been resident in the Czech Republic for at least two years.

The prescribed requirements must be met by the deadline established in section 2 below for the submission of applications, with the exception of:

– The eighteenth year of age.

2.  SUBMISSION OF APPLICATIONS FOR ADMISSION

Applications for admission to the selection tests, to be drafted using the template available on the website of this Embassy of Italy (https://ambpraga.esteri.it/it/), must be submitted no later than 23:59 on July 4, 2026.

Applications may be transmitted electronically—signed, scanned, and accompanied by a copy of a valid identity document—to the following email address: archivio.praga@esteri.it. The email subject line must state: “Procedura di selezione: Candidatura di… (First Name and Last Name)”.

Applications received past the deadline or submitted through means other than those specified above will not be considered valid. The date of submission will be determined by the date of receipt. The Embassy will reply with an electronic confirmation message to acknowledge receipt of the application.

In the application form, candidates shall declare under their own responsibility:

1. surname, first name, date, place of birth, and residence;
2. the address to which any communications should be sent;
3. physical fitness for the specific employment;
4. the citizenship or citizenships possessed;
5. length of residency in the country;
6. any criminal convictions, including those received abroad, as well as pending criminal proceedings in Italy and abroad;
7. military service status (for candidates subject to mandatory military service conscription);
8. possession of an educational qualification at least equivalent to that indicated in paragraph 3 of section 1 above.

For the purpose of awarding additional points as specified in section “6 – Evaluation of Qualifications”, candidates may further declare:

1. possession of higher educational qualifications than required, attaching suitable certification (copies are accepted);
2. previous work experience involving equivalent duties to those advertised in this notice (for employees already in service, duties performed may also be immediately below those required), attaching suitable certification (copies are accepted) and specifying the reasons for termination.

3.  EXCLUSION FROM THE SELECTION PROCEDURES

The following will result in exclusion from the selection tests:

1. applications failing to demonstrate possession of all the requirements prescribed in section “1.

General Requirements for Admission”;

1. applications lacking a handwritten signature;
2. applications sent or submitted after the deadline established in section 2 of this call.

4.  EXAMINATION TESTS

Pursuant to Article 7 of Ministerial Decree 032/655 of March 16, 2001, candidates will undergo the following examination tests, through which they must demonstrate a good knowledge of both the Italian and Czech languages:

1. Written translation, without the use of a dictionary, of an official text from Italian into Czech.

Candidates will have one hour for this test.

2. An interview consisting of:
   1. A conversation in Italian, intended to verify an excellent knowledge of the language, the professional aptitudes of the candidates, and their degree of local integration. During this interview, the candidates’ knowledge regarding the activities carried out by diplomaticconsular Offices abroad will also be assessed;
   2. A conversation in Czech to evaluate their in-depth knowledge of the language, during which candidates must perform an extemporaneous oral translation, without the use of a dictionary, of a short official text from Czech into Italian.
3. A practical test on the use of a personal computer for office tasks.
4. An eminently practical test on secretarial duties, archive maintenance, and accounting assistance.
5. An eminently practical test on consular assistance.

5.  MINIMUM PASSING SCORE FOR ELIGIBILITY

To achieve eligibility, candidates must obtain an average score of at least 70/100, with scores no lower than 60/100 in each individual test.

 

6.  EVALUATION OF QUALIFICATIONS

For the formation of the final ranking of eligible candidates, points for the possession of higher educational qualifications and prior work experience will be added to the average score achieved by each eligible candidate (provided they are proven by documentation attached to the application, as per section 2), within the following limits:

• a) For each educational qualification higher than the grade required for participation: 1/100 point, up to a maximum of 2/100 points.
• b) For each year of service rendered without demerit with duties at least equivalent to those advertised (or immediately below for employees already in service): 1/100 point, up to a maximum of 3/100 points.

7.  DOCUMENTATION

The successful candidate must provide the following certifications:

• a) birth certificate;
• b) certificate(s) of citizenship held;
• c) certificate proving residence in the Czech Republic during the two years preceding the application deadline;
• d) criminal record certificate issued by local Authorities;
• e) certified true copies of educational qualifications (foreign qualifications must be accompanied by an official translation and a declaration of value issued by the competent Italian consular authority);
• f) (for candidates holding a citizenship other than that of the host country) a copy of their residence permit.

With reference to point f), it is emphasized that recruitment cannot proceed without this documentation.

Regarding the residency requirement, the certificate to be submitted is normally the residence certificate issued by the competent local authorities. In countries lacking a designated authority or where local documents are presumed unreliable, as provided for by Art. 6, paragraph 2 of M.D. no. 032/655 of 2001, the successful candidate may request this Office to issue a substitute certification declaring compliance with the requirement, pursuant to Art. 52 of Legislative Decree no. 71 of February 3, 2011.

Italian citizens regularly registered with the Registry of Italians Residing Abroad (AIRE) may submit a statutory declaration (dichiarazione sostitutiva) certifying their AIRE registration.

Certifications issued by foreign administrations must be legalized. Certifications drafted in a foreign language must be accompanied by a translation conforming to the original.

The documentation under points a), b), and c) must be submitted within 15 days from the date of request by the Office. The remaining documentation must be submitted prior to signing the contract.

It is specified that Italian and European Union citizens, instead of the certifications under points a), b), c), d), and e), must submit the appropriate statutory declarations (dichiarazione sostitutiva di certificazione) pursuant to Article 46 of Presidential Decree no. 445 of December 28, 2000, limited to cases where the states, personal qualities, and facts are contained in public registers of Italy or the European Union, and provided that our diplomatic Missions are given access to perform verifications.

Should subsequent checks reveal that the content of the statutory declarations is untruthful, the individual will face criminal sanctions pursuant to Article 76 of Presidential Decree no. 445/2000, resulting in immediate termination of employment and forfeiture of any other benefit achieved based on the untruthful declaration.

Based on the elements gathered from applications submitted in a timely manner, a list of candidates admitted to the tests will be drawn up. Admitted candidates will be summoned via written communication sent at least 10 days before the scheduled date of the tests. An official Selection Committee will be established to carry out the duties under this notice.

The selected candidate may not under any circumstances begin service until the Central Budget Office has endorsed (visto) the ministerial decree approving the employment contract.

8.  PERSONAL DATA PROCESSING NOTICE

The processing of personal data for the purposes of admission to the examinations and potential employment will be guided by the principles of lawfulness, fairness, and transparency to protect the fundamental rights and freedoms of natural persons. To this end, the following information is provided:

1. The Data Controller is the Ministry of Foreign Affairs and International Cooperation of the Italian Republic (MAECI), acting through this diplomatic/consular Mission (contact details available on the website).
2. For queries or complaints, the data subject may contact the MAECI Data Protection Officer (RPD) (Piazzale della Farnesina 1, 00135 ROME, tel: 0039 06 36911, email: rpd@esteri.it, PEC: rpd@cert.esteri.it).
3. The processed personal data serves the sole purpose of candidate admission to tests and employment relationship management for the winner(s), as provided by D.P.R. 18/1967 (Title VI) as amended.
4. The provision of data is mandatory by law and will be recorded in a physical and digital filing system at MAECI-DGRI-Ufficio VI. Refusal to provide data may result in exclusion from the tests or the impossibility of proceeding with employment.
5. Data processing will be carried out manually and through automated systems by specifically authorized personnel.
6. The ranking list of eligible candidates will be published on the notice board and institutional website. Data of eligible candidates will be shared with the Ministry of Economy and Finance (M.E.F.) Central Budget Office at MAECI; data of the winners will be shared with Italian and local entities as required by law (e.g., INPS, INAIL, local social security/welfare authorities, insurance companies).
7. For unsuccessful candidates, data will be deleted 15 years after the selection process (in line with criminal code statute of limitations). For selected candidates, data will be kept indefinitely in their personal files for legal certainty.
8. Data subjects may request access to and rectification of their personal data, or restrict/oppose processing within legal limits by contacting this diplomatic/consular Mission and copying the MAECI DPO.
9. Complaints regarding rights violations may be filed with the MAECI DPO or the Italian Data Protection Authority (Garante per la Protezione dei Dati Personali, Piazza di Monte Citorio 121, 00186 ROME, garante@gpdp.it).

 

Date: June 4, 2026                                                                                                                                                                     The Ambassador of Italy in Prague

                                                                                                                                  Alessandro Gaudiano

THIS NOTICE WAS POSTED ON THE NOTICE BOARD OF THIS EMBASSY ON JUNE 4, 2026.

                                                                                                                                                                                               The Ambassador of Italy in Prague

                                                                                                                                    Alessandro Gaudiano